School Office Assistant

The School Office Assistant role includes reception duties, pupil and teacher support and general administration for the school and leadership team. The position is suited to a person who enjoys multi-tasking, is highly organised, and will thrive in an energetic school environment. This is a front-facing role with parents and prospective families. The ideal candidate is well-presented, positive, and responsive. 


Main Responsibilities:


  • Responsible for communication with the parents including day to day correspondence and notifying/reminding parents of any special events 
  • Answer daily phone calls in a polite, efficient and friendly manner and redirect as required 
  • Greet visitors and accept deliveries 
  • Assist with the practical organisation of school events 
  • Contact outside organisations as necessary (building repair, lunch providers, club teachers, et cetera) 
  • Coordinate virtual and in-person meetings for the Headteacher and teachers 
  • Ensure the school website is up-to-date 



  • Maintain all pupil files and keeping parent contact information up-to-date 
  • Manage day to day school activities such as lunch orders and extra-curricular activities 
  • Manage office supply inventory and advise on purchases where needed 
  • Day to day monitoring of attendance by use of iSAMS-based registration module 
  • Assist in preparing and distributing policies and official documents to teachers and leadership as required 



  • Provide first aid response to pupils and administer medicine when necessary 
  • Occasionally assist in playground or lunch duties in case of staff absence 
  • Attend, where appropriate, whole school events 
  • Ensure all students have equal opportunities to learn and develop 
  • Be aware of and comply with all school policies and procedures including child safeguarding 
  • Attend relevant meetings as required 
  • Participate in training and other learning activities and performance management as required 



  • Experience working within a busy school or nursery environment, preferably an international or private school 
  • Ability to multi-task in a fast-paced environment 
  • Excellent communication skills with colleagues, parents, and pupils 
  • Excellent IT skills and mastery of Word, Excel, and Powerpoint 
  • Fluent mastery of English; ability to communicate in French or Dutch is a plus 
  • Legal working and residential permission in Belgium (no visa sponsorship is available for this role)


Applications without these essential criteria will not be considered. This role is open to enthusiastic entry-level candidates.


Working at BJAB offers:


  • A competitive salary based on experience and qualifications
  • Lunch vouchers for each working day
  • Ecological product vouchers
  • Transport compensation
  • Pension plan
  • Hospitalisation insurance (family included)
  • Flexible summer and holiday hours; possibility to work remotely on an occasional pre-arranged basis
  • Opportunities for professional development and advancement with responsibilities within the school


If interested, please send your CV to Ms Marisa Benitez, Headteacher's PA, at [email protected]

Deadline for applications: 15th April 2024

Applications will be considered on a rolling basis and short-listed candidates may be contacted before the closing date.